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Resources for Hosts

Congratulations!

You have been selected to host a Carolina Engagement Week 2023 event. What are your next steps? 

As noted in the preamble of the University of North Carolina’s strategic plan, Carolina Next: Innovations for Public Good, “as the oldest public university in the United States, Carolina has a long tradition of producing highly engaged citizens and leaders, driven by an abiding ethos of service to community.”1 By sharing your expertise and experience with Carolina Engagement Week audiences, you help to carry on UNC-Chapel Hill’s rich tradition of partnering with communities to strengthen the University’s teaching, research and public service.  

Carolina Engagement Week organizers will support your efforts by: 

  • Promoting your event through the Engagement Week website, social media, newsletters and emails! 
  • Sharing a promotional kit designed to make promotion of your specific event quick and easy! 
  • Support with registration and evaluation processes so we can learn from audience members and improve together! 

Here is a brief list of the things we will need from you to help Engagement Week run smoothly–we incorporated more specific details below, depending on the type of event you are hosting: 

If you have any questions, feel free to contact us at engagementweek@unc.edu.  

Resources for Event Hosts

  • Acknowledgement of “Carolina Engagement Week.” During the introduction of your event, we ask that you acknowledge that your event is part of Carolina Engagement Week. If you are using a slide deck, we will provide you with a branded Engagement Week slide to incorporate into your deck. 
  • If you record your presentation, send the recording to our email address, if you are open to having it included in the recap portion of our website.  
  • Provide us with high-quality imagery for your presentation so that we can properly show off all of our wonderful presentations! 
  • We will aim to have an Engagement Week organizer present for your event to share an evaluation with the group via a QR code and/or paper copies.  
  • UNC-Chapel Hill is a WCAG 2.0 level AA-compliant university for all digital assets, simply meaning that the university follows standards to increase accessibility of its programs to everyone within its community. Because of this, you will be responsible for including compliance within your project for any asset you wish to include on the Engagement Week website. For more information on how to do that, refer to “Accessibility Information.” 
  • Enable closed captioning for the online portion of your event. If you would like, you can tell participants how to opt out at the beginning of the session. Here is a helpful tip for enabling closed captioning on Zoom. 
  • Acknowledgement of “Carolina Engagement Week.” During the introduction of your event, we ask that you acknowledge that your event is part of Carolina Engagement Week. If you are using a slide deck, we will provide you with a branded Engagement Week slide to incorporate into your deck. 
  • If you record your presentation, send the recording to our email address, if you are open to having it included in the recap portion of our website.  
  • Be sure to provide high-quality imagery for your presentation so that we can properly show off all our wonderful presentations! 
  • We will aim to have an Engagement Week organizer present for both the in-person and virtual parts of your event to share an evaluation with the group via a link, QR code and/or paper copies. 
  • UNC-Chapel Hill is a WCAG 2.0 level AA-compliant university for all digital assets, simply meaning that the university follows standards to increase accessibility of its programs to everyone within its community. Because of this, you will be responsible for including compliance within your project for any asset you wish to include on the Engagement Week website. For more information on how to do that, refer to “Accessibility Information.” 
  • Enable closed captioning. If you would like, you can tell participants how to opt out at the beginning of the session. Here is a helpful tip for enabling closed captioning on Zoom. 
  • Acknowledgement of “Carolina Engagement Week.” During the introduction of your event, we ask that you acknowledge that your event is part of Carolina Engagement Week. If you are using a slide deck, we will provide you with a branded Engagement Week slide to incorporate into your deck. 
  • If you record your presentation, send the recording to our email address, if you are open to having it included in the recap portion of our website.  
  • Be sure to provide high-quality imagery for your presentation so that we can properly show off all our wonderful presentations! 
  • We will aim to have an Engagement Week organizer present for your event to share an evaluation with the group via a link and/or QR code. 
  • UNC-Chapel Hill is a WCAG 2.0 level AA-compliant university for all digital assets, simply meaning that the university follows standards to increase accessibility of its programs to everyone within its community. Because of this, you will be responsible for including compliance within your project for any asset you wish to include on the Engagement Week website. For more information on how to do that, refer to “Accessibility Information.” 

Additional Resources

Photography may be used for a wide variety of purposes, from promotion, use on your event page, event recap and more. Below are some tips for success for sharing imagery with us that will give your presentation the professional quality your work deserves.

  • Use high quality imagery if you can. While cell phone photography has vastly improved recently, the images don’t quite have that shine and polish that your presentation page deserves. 
  • 2000 pixels wide is preferred but anything over 800 pixels wide is accepted. 
  • Though not always the case, if you can’t figure out what size you image is, most images 3 megabytes and higher should work. 
  • Pick something relevant to your topic. Whether an engaging action shot or a smiling face or maybe something a little less literal and more interpretative, make sure that your photography grabs the attention of folks looking through the web pages. 
  • Please rename the photo file consistent with your presentation. 
    • Ex. 23engagement-ryannilsen-voterpush 
    • Ex. 23engagement-margaretbarrett-engagedscholars 
  • The images will show up small in some places, so please avoid large group photos that will be difficult to see on a smaller device. 
  • If you don’t have photography, there are plenty of resources for you to use

 

While Engagement Week committee members are not formal advisors on accessibility, we are happy to reference helpful resources to make your sessions inclusive for everyone who wishes to celebrate your work with you: 

Some examples of accessibility you may be responsible for: 

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